Failure to properly shred your company’s documents can result in the theft of your data and the loss of your clients’ confidentiality. In addition, you may run afoul of local laws demanding the destruction of certain types of documents. To properly dispose of your documents, you will need to either purchase your own office shredder or hire a professional shredding company to regularly handle your data. Although both options offer similar end results, the best method will depend on the needs of your company.
If you choose to buy a shredder for your office, you’ll have to pay an upfront cost to buy the unit. However, this is not the only cost of your own in-office shredder; if you use your shredder heavily, you may need to pay for regular maintenance and repair services. You will also need to have one of your employees operate the shredder, taking them away from doing other work at the company. However, if you have a small office and don’t frequently need to shred documents, this option may be a more economical solution for your business.
For businesses that must frequently shred material, shredding services are usually the more economical choice. If you choose this option, you won’t need to deal with the costs associated with the upkeep of your own shredder; you’ll just need to pay a fee for the shredding service.
If you choose to use a shredder in your office to dispose of documents, you will need to assign an employee to take charge of the job. Your employee will be unable to work on other tasks while shredding documents, potentially robbing your company’s other departments of the worker’s valuable time. However, some high-end machines will shred continuously without human intervention.
If your employee’s time is important to you, shredding services may provide a better alternative. Shredding companies typically give you a locked container to store your unwanted documents, allowing the company to access your materials without disturbing you. You won’t even need to leave the office to get your materials shredded.
If you hire a professional shredding company, you won’t have the chance to decide the fate of your shredded materials. Asking the company about their disposal methods can help ease your worries. However, if you’re still unconvinced, taking charge of your own shredding will allow you to choose what to do with your shredded materials. In this case, you should consult with your local government to determine how to properly dispose of your documents. Some cities, for example, will accept shredded paper in plastic bags at recycling facilities.
Security of Your Information
Selecting a trustworthy employee to shred your data in the office will ease your concerns about the security of your documents. By keeping your shredding within the confines of your company, you don’t have to worry about someone outside of the company reading your confidential papers. However, if you’re worried about a disgruntled employee taking advantage of your shredded materials, you will either need to handle the shredding yourself or hire a company to do it. A quality shredding service will only hire trustworthy individuals who have passed stringent background checks.